Registration
Please note that all persons intending to attend the Meeting must register and pay before attending the Meeting. Please read the registration information carefully before you complete the online form.
Registration Fee (per delegate)
Please note: All fees are in Australian Dollars and include the 10% Goods and Services Tax (GST). To view the current foreign exchange rates, please visit www.x-rates.com or www.xe.com.
Category | Early Bird | Mid | Late | Onsite |
Full Registration | 1200 | 1350 | 1550 | 2000 |
Accompanying Person | 300 | 300 | 300 | 300 |
Children (13 – 18 yo) | 125 | 125 | 125 | 125 |
Children (12 and under) | - | - | - | - |
Entitlements
| Full Registration | Accompanying Person Registration | Child Registration |
All Sessions | √ |
| |
All Meeting documentation | √ |
| |
Welcome Reception, Fun Night and Meeting Dinner | √ | √ | √ |
Morning, Lunch and Afternoon Teas | √ |
| |
Satchel | √ |
|
Payment of Fees
NOTE: Registrations will not be processed or confirmed until payment in full is received.
Payment may be made by cheque or credit card. MasterCard, Visa, and American Express are the credit cards accepted at the Meeting. Please note all transactions by credit card will appear on your statement as ‘‘Conference by arinex Pty Limited’’.
Cheques should be made payable to arinex on behalf of LGKS 2012, your reference and invoice number should be typed or printed clearly on the back of the cheque. Cheque payments from overseas must be a bank cheque in Australian Dollars drawn on an Australian Bank. No other currency will be accepted. Cheques will be accepted until 18 March 2012. After this date, all payments must be made via Credit Card.
You may not pay your fees by direct electronic transfer.
Cancellation and Refund Policy
Cancellations must be notified in writing to the Meeting Managers.
Registration Fees:
Before 25 November 2011 will incur a $100.00 cancellation fee.
Before 14 February 2012 will receive a 50% refund of fees paid.
After 14 February 2012 there will be no refund.
Accommodation:
A minimum one night’s deposit must be paid or credit card details given at time of booking to guarantee reservation.
Deposit is non-refundable at 20 February 2012
Social:
Payments are non-refundable after 14 February 2012
Acknowledgements
Your registration and payment will be acknowledged via email or post with confirmation of your requirements according to your registration form. Your registration will not be processed or confirmed if payment does not accompany your form. You will not receive any further publications before the Meeting. Your letter of acknowledgment will include any further advice necessary prior to your arrival at the Meeting.
Entry to Meeting
Each member of the Meeting will receive a name badge on registration. The badge will be your official pass and must be clearly visible at all times to obtain entry to all sessions and to social functions. The Meeting Managers expect appropriate behaviour from attendees and reserves the right to revoke the badge and privileges of anyone behaving in an inappropriate manner.
Registration Desk
The Registration Desk will be located in the Level 3 Foyer, Hilton Hotel Sydney.
Insurance
Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the Meeting and book your travel you take out an insurance policy of your choice. The policy should include loss of fees/deposit through cancellation of your participation in the Meeting, or through cancellation of the Meeting, loss of international/domestic air fares through cancellation for any reason, loss of tour monies through cancellation for any reason including airline or related services strikes within Australia, failure to utilise tours or pre booked arrangements due to airline delay, Force Majeure or any other reason, medical expenses (including sickness and accident cover), loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The Meeting Managers cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.
Private Touring/Hospitality Arrangements
Should you have any specialised group requirements for private touring, transportation or hospitality services other than those organised for the official program, please contact the Meeting Managers who would be pleased to assist with arrangements.
Private Functions
It is requested that you advise the Meeting Managers of any private /corporate functions that might be planned outside of the official program. The Meeting Managers would be pleased to assist with arrangements for any of these events.
Social Program
Included Social Program
The following events are automatically included in the registration fee for full delegates, students and accompanying persons. If you require additional tickets please contact the Meeting Managers at lgks2012(at)arinex.com.au
Welcome Reception
Date: Sunday March 25, 2012
Time: 1800 - 2000
Location: The New South Wales Art Gallery
Dress: Smart casual
An invitation is extended to all full registered delegates, students and accompanying persons to attend the Welcome Reception. Renew old friendships and make new acquaintances as we welcome you to Sydney.
Gala Dinner
Date: Tuesday March 27, 2012
Time: 1900 - 0100
Location: Centennial Hall, Sydney Town Hall
Dress: Smart cocktail attire
The Sydney Town Hall is Sydney’s most grand venue with the historical Centennial Hall providing an outstanding setting for a spectacular dinner. The dinner will include a sit down three course dinner, beverages and entertainment.
Farewell Party
Date: Thursday March 29, 2012
Time: 1900 - 2400
Location: Wolfies and Waterfront, Restaurants of the Rocks
Dress: Casual
Located on the foreshore of Sydney Harbour, in the heart of The Rocks, the Restaurants of the Rocks is a fabulous venue for an al fresco dining experience. Breathtaking views coupled with and eclectic cuisine from the two neighbouring restaurants, Wolfie’s Grill and Waterfront create an unforgettable evening.
Accommodation
The Meeting Managers have negotiated a range of hotels with that offer competitive accommodation rates. All of the hotels are within easy walking distance to the venue, Hilton Sydney.
Rates are correct as at time of printing to view current rates visit the online registration form
Official Leksell Gamma Knife® Society Meeting Hotel
Hilton Sydney is centrally located in the heart of Sydney CBD. The hotel features stylish accommodation, state-of-the-art conference facilities, plus innovative restaurants and bars. Glass Brasserie with its soaring wine towers and spectacular glass façade overlooking the QVB provides a contemporary dining experience. Relax with a cocktail on the rooftop terrace at Zeta Bar while the Victorian-style, Marble Bar, remains one of Sydney’s most loved venues with live entertainment.
Delegates and exhibitors who stay at the Hilton Sydney will receive a 50% discount on WIFI internet charges used in their accommodation room, a complimentary bottle of water per person per stay, plus one complimentary drink voucher valid for use in the Marble Bar or Zeta Bar or Glass Wine Bar per person per stay. This voucher will be valid between the Society dates for a glass of beer, glass of house wine or glass of soft drink.
Delegates and exhibitors who stay at the Hilton Sydney will also receive a discount of 20% off beauty treatments at the Alysium Spa at Living Well.
Hotel
Single (SGL): A single occupancy room with one bed
Double (DBL): A double occupancy room with one bed
Twin (TWN): A double occupancy room with two beds
Hilton Executive Floor Rooms also enjoy the use of the hotels exclusive Executive Lounge, which offers you a place to relax, meet or find business support, express check-in and check-out, complimentary afternoon tea, evening drinks and canapés and breakfast the following morning.
Apartment
2 Bedroom Apartment: Either 1 double and 2 single beds
Please note bedding configurations are subject to hotel availability.
Star Rating | Walking Distance Hilton Sydney | Hotel | Room Type | Room only rate per room per night Incl. GST | Room & Breakfast rate per room per night Incl. GST |
OFFICAL LEKSELL GAMMA KNIFE® SOCIETY MEETING HOTEL | |||||
5 | Venue | Hilton Guest Room SGL/DBL/TWN | A$329.00 | N/A | |
Deluxe Room SGL/DBL/TWN | A$369.00 | N/A | |||
Executive Room SGL/DBL/TWN | A$449.00 | N/A | |||
OTHER LISTED HOTELS | |||||
4 | 5-8 minutes | Standard Queen SGL | A$165.00 | A$183.00 | |
Standard Queen DBL | A$165.00 | A$213.00 | |||
Standard Twin TWN | A$165.00 | A$213.00 | |||
Superior Queen SGL | A$195.00 | A$201.00 | |||
Superior Queen DBL | A$195.00 | A$231.00 | |||
Superior Twin TWN | A$195.00 | A$231.00 | |||
4.5 | 10-15 minutes | Two Bedroom Apartment | A$330.00 | N/A | |
Please Note:
Click on the hotel name to view hotel fact sheets and images
The above rates include the Australian Goods and Services Tax (GST)
Rates may increase without notice due to changes in government charges, taxes or levies
All rates are in Australian Dollars to view current exchange rates visit www.x-rates.com
Room only rates do not include breakfast
Bed and breakfast rates include full buffet breakfast
A credit card guarantee equivalent to all night's accommodation rate must be provided at time of booking.
Accommodation Map
Please click here for the accommodation map.
HOW TO BOOK ACCOMMODATION
To book accommodation, please complete the online registration. The Meeting Managers will forward your contact details, reservation and credit card details to the hotel of your choice.
ROOM BOOKINGS
Rooms are being held by the Meeting Managers on behalf of the attendees until 20 February 2012. All hotel accommodation bookings must be guaranteed with credit card details at time of booking in order to secure a reservation. The full amount of your hotel account for all nights booked/stayed will be payable directly to the hotel.
Late bookings can be made through the Meeting Managers after 20 February 2012 but are subject to hotel availability and credit card details are required to secure the reservation.
CHANGE OF BOOKING AND EARLY CHECK OUT FEES
Any change to a reservation must be notified to the Meeting Managers and not directly to the hotel. Please note that any changes should be made to the Meeting Managers by 01 March 2012.
Please note: Hilton Sydney, Early Check Out Fees: As at 20 February 2012 the Hilton Sydney will apply an early check out fee from time of booking for any delegates who reduce their accommodation with the Hilton Sydney. This fee will be equal to 1 night’s full accommodation rate for each night that has been reduced. All applicable early check out fees will be retained by Hilton Sydney.
LATE ARRIVALS
Please indicate when you register, or notify the Meeting Managers in writing if you will arrive at your hotel after 6.00pm. Failure to do so may mean that your room will be released.
CHECK-IN AND CHECK-OUT TIMES
For many hotels, check-in time is 3.00pm and check-out time is 10.00am. Should you wish to guarantee check-in before 3.00pm you will need to pre-book, and pay for the previous night. If you wish to guarantee a late checkout you will need to book for the next night. These additional nights can be booked at the time of making your reservation. If required please indicate on your registration form
HOTEL CHECK IN PROCEDURES
As per standard hotel policies and procedures attendees will be required to provide a credit card or full cash payment upon check in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.
The hotel will hold on your credit card, until point of check out, all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full plus a cash deposit for incidentals. Should you not utilize any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check out.
Please note the daily incidental charge may vary across the listed hotels. Should you wish to confirm the amount that will be held against your card prior to check in, please contact the hotel directly.
GROUP BOOKINGS
If your organisation would like to make a Group Booking or place group accommodation at hotels not listed above, the Meeting Managers can secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our experienced staff are able to ensure all your needs are met and your booking is managed efficiently.
Ph: + 61 2 9265 0700
Fax: + 61 2 9267 5443
E-mail: lgks2012(at)arinex.com.au
Accommodation Cancellation Policy
Hilton Sydney
- Reservations cancelled on or after 20 February 2012 or that do not arrive for the reserved date will be subject to a 100% cancellation fee, equal to all room night’s reserved.
- All applicable cancellation fee monies and early check out fees will be charged and retained by Hilton Sydney.
- Cancellations must be made in writing to the Meeting Managers.
Metro Hotel on Pitt
- Reservations cancelled on or after 20 February 2012 or that do not arrive for the reserved date will be subject to a cancellation fee, equal to 1 nights accommodation rate.
- Cancellations must be made in writing to the Accommodation Managers.
Oaks Goldsbrough Apartments Darling Harbour
- Reservations cancelled on or after 20 February 2012 or that do not arrive for the reserved date will be subject to a cancellation fee, equal to 1 nights accommodation rate.
- Cancellations must be made in writing to the Accommodation Managers